The Planning Partnership
Your vision, our structure — the perfect planning duo.
The Planning Partnership is made for clients who love being hands-on but want a professional counterpart keeping everything clear, organized, and elevated.
We’re your strategic co-planner: providing expert guidance, curated recommendations, timeline clarity, and the kind of “don’t forget this detail” structure that keeps the process stress-free. You make the big decisions; we support you with the research, reminders, and professional direction that ensures nothing falls through the cracks.
It’s collaborative, streamlined, and intentionally supportive — a planning experience where you stay empowered, not overwhelmed. Pricing reflects events up to 150 guests, with custom options for larger celebrations.
Starting at $6,325.
This is a chance for us to get to chat, you can ask questions and we can figure out what you’re wanting when it comes to your event. We can then discuss how we could best fit into that vision.
What Comes Next?
Initial consultation call:
From point of booking you will receive:
Unlimited email support for advice, questions and guidance from date of booking
Up to 7 Meetings (virtual meeting or voice call, each call up to 1-hour in length)
Research & presentation of vendors needed for for Event Date (those specific vendors client still needs to secure)
Consulting on the creation of event design, color scheme and decor needed for event
Creation + management of event checklist + budget review
Communicate with vendors secured by client
6 months before event:
Virtual meeting to put together your event-day game plan, includes:
Review of your Google Folder planning document, and tasks/to-do’s in HoneyBook,
Creation of a full comprehensive day-of timeline, vendor contact list + set up list,
Communication with vendors secured by client
4-8 weeks before event:
Receive & communicate final numbers for your event (if applicable),
Final details will be communicated with all vendors,
Final confirmation + distribution of final day-of timeline will be sent to all vendors, staff, and/or volunteers 1-2 weeks before the event,
Final venue walk through - You and a BG Team Lead,
(*addition travel fees will apply if venue is outside 30 mile travel radius)Confirm floor plans for all set ups
Day-of event:
On-site with lead planner and 1 assistant planner, unlimited hours on-site day-of the event to ensure: (*Added/Removal of Assistant Coordinators will be at the discretion of BG Events and Designs)
Management of day-of timeline, logistics, key transitions, + vendors,
We will manage the very detailed timeline, working with vendors to ensure logistics of their comings and goings are efficiently working together and working with everyone on when/where bigger moments are to happen.
Point persons for all vendors, staff + guests,
We are there to facilitate and manage answering those million questions that will pop-up on event day from vendors, staff, volunteers and guests. You get the luxury of being able to “schmooz” with guests while telling them, the BG Team would love to help you out with that!
Manage, oversee and/or handle set ups and tasks,
We make sure everything comes to life. You can focus on hosting your event while we oversee set ups, completion of tasks, management of tasks throughout the event, switch over if needed and logistics for key transitions
Please note: if you bring in mechanics for a set up from another vendor, depending on the complexity of the item, we will discuss if this is in our wheel-house to handle and/or if we need additional team member hands on-site day-of to ensure this and other tasks are accomplished
Organizing + cuing + executing key transitions,
There are a ton of moving parts for your event day. We organize and cue your transitions (from starting the event to main guest entrances to seating of guests, to speakers going on/off stage, etc…) so you don’ t have to watch your timeline to know when, who and where something needs to happen.
Final payments/tips/gifts to staff and/or vendors if needed applicable,
If you have any staff and/or other vendors that are to be paid or given something the day-of the event, we can discreetly manage the facilitation of anything that needs to be dispersed that day.
“OH SHIT” Emergency Kit
Our toolbox is full with your emergency needs that you wouldn’t think you may need at your event. We’ve encountered a lot throughout our events, so don’t be surprised by what you can find in our toolbox.
Teardown
BG Events and Designs will help consolidate + pack up decor brought in by the client that is no longer being used or needed so it is packed up and ready for clients to take as they walk out the door. We do not take down, handle or remove other decor/items brought in by other vendors, we will help consolidate decor if easily managed/moved for other vendors to grab-n-go if possible. If you want the full teardown, we will discuss adding that onto your package at 10% of the decoration set up costs.
Finding a Venue: Our team can assist in the venue shopping. We will reach out to potential venues and get additional details to make sure it's a good location to consider. You will then review options and decide which venues you would like to see in person before making your decision. This is not part of this package. Itemized per hour time + time to/at/from venue would be invoiced and sent for payment if venue shopping is needed.
Floral Services, Decoration Rentals & Full Teardown are also commonly added on to this package.
Bring Your Vision to Life
A collaborative planning experience for hands-on clients who still want expert direction, organization, timelines, and guidance. You make the big decisions; we keep everything aligned and elevated.