The Complete Planning Experience
Your vision, completely supported — we handle the rest.
The Complete Planning Experience is our full-service offering for hosts who want every detail managed with intention, expertise, and a spark of creativity. From venue scouting to vendor sourcing, design direction to timeline mastery, we oversee the entire journey from concept to celebration.
We manage communication, logistics, design cohesion, problem-solving, and all the invisible decisions that shape a truly elevated event. You bring the vibe and the vision — we bring the structure, the team, and the calm, confident leadership that keeps everything running flawlessly.
Your one job? Show up and enjoy what you’ve been dreaming of.
Starting at $13,000.
This is a chance for us to get to chat, you can ask questions and we can figure out what you’re wanting when it comes to your event. We can then discuss how we could best fit into that vision.
What Comes Next?
Initial consultation call:
Unlimited email support for advice, questions, and guidance from date of booking.
Unlimited Meetings (virtual meeting or voice call, each call up to 1-hour in length),
Research & presentation of vendors needed for for your event (those vendors needed),
Research, presentation and venue shopping for the perfect venue location,
Creation of event design & color scheme,
Research for sourcing + coordinating decor needed for event,
Creation + management of event checklist + budget review,
Consistent communication with vendors secured by client,
Access to your Google Folder planning document, and HoneyBook Client Portal
Management of planning documents and tasks/to-do lists in HoneyBook Client Portal
From point of booking you will receive:
6 months before event:
Virtual meeting to put together your event-day game plan, includes:
Review of your Google Folder planning document, and tasks/to-do’s in HoneyBook,
Creation of a full comprehensive day-of timeline, vendor contact list + set up list,
Continued communication with vendors secured by for your event
3 months before event:
Finalize decoration and design,
Finalize orders for decoration, design, guest experience items, etc…,
Finalize stationary/signage needed for your event,
Continued communication with vendors secured by for your event
4-8 weeks before event:
Receive & communicate final numbers for your event (if applicable),
Final details will be communicated with all vendors,
Final confirmation + distribution of final day-of timeline will be sent to all vendors, staff, and/or volunteers 1-2 weeks before the event,
Final venue walk through - You and a BG Team Lead,
(*addition travel fees will apply if venue is outside 30 mile travel radius)Confirm floor plans for all set ups
Day-of event:
On-site with lead planner and 1 assistant planner, unlimited hours on-site day-of the event to ensure: (*Added/Removal of Coordinators will be at the discretion of BG Events and Designs)
Management of day-of timeline, logistics, key transitions, + vendors,
We will manage the very detailed timeline, working with vendors to ensure logistics of their comings and goings are efficiently working together and working with everyone on when/where bigger moments are to happen.
Point persons for all vendors, staff + guests,
We are there to facilitate and manage answering those million questions that will pop-up on event day from vendors, staff, volunteers and guests. You get the luxury of being able to “schmooz” with guests while telling them, the BG Team would love to help you out with that!
Manage, oversee and/or handle set ups and tasks,
We make sure everything comes to life. You can focus on hosting your event while we oversee set ups, completion of tasks, management of tasks throughout the event, switch over if needed and logistics for key transitions
Please note: if you bring in mechanics for a set up from another vendor, depending on the complexity of the item, we will discuss if this is in our wheel-house to handle and/or if we need additional team member hands on-site day-of to ensure this and other tasks are accomplished
Organizing + cuing + executing key transitions,
There are a ton of moving parts for your event day. We organize and cue your transitions (from entrances to seating of guests, to speakers, etc…) so you don’ t have to watch your timeline to know when, who and where something needs to happen
Final payments/tips/gifts to staff and/or vendors if needed applicable,
If you have any staff and/or other vendors that are to be paid or given something the day-of the event, we can discreetly manage the facilitation of anything that needs to be dispersed that day.
“OH SHIT” Emergency Kit
Our toolbox is full with your emergency needs that you wouldn’t think you may need at your event. We’ve encountered a lot throughout our events, so don’t be surprised by what you can find in our toolbox.
Teardown
BG Events and Designs will help consolidate + pack up decor brought in by the client so it is packed up and ready for clients to take as they walk out the door. We will discuss with you when we start this process as it pertains to your event timeline. We do not take down, handle or remove other decor/items brought in by other vendors.
Floral Services, & Decoration Rentals are also commonly added on to this package.
Begin the Experience
This experience is designed to provide clarity, structure, and confident execution from the first conversation through the final detail.