Event Direction + Logistics
Where polished execution meets “I’ve got this” energy.
Event Direction + Logistics™ is the high-level operational support that makes your event look seamless — whether you’re hosting an intimate gathering, a multi-day conference, or a gala with layers of moving parts. We run the flow, manage the timeline, direct transitions, and handle the behind-the-scenes details that keep everything elegant and intentional.
For smaller events, we fine-tune guest experience and anchor key touchpoints; for large-scale productions, we integrate earlier to oversee spatial planning, vendor communication, registration operations, backstage timing, and more. Every service includes a strategic planning call and a venue walk-through so we arrive fully dialed in.
You stay present and effortlessly in your role. We handle the rest.
Investment varies based on scope. Inquire for tailored pricing.
What Comes Next?
Initial consultation call:
This is a chance for us to get to chat, you can ask questions and we can figure out what you’re wanting when it comes to your event. We can then discuss how we could best fit into that vision.
Unlimited email support for questions from date of booking,
Up to 3 meetings (virtual meeting or voice call, each call up to 1-hour in length),
Communication + coordination with vendors hired for event,
Management of day-of event checklist,
Consulting and review of event plans, logistics while offering recommendations to create an efficient flow to help optimize set up, running the event and/or teardown.
From point of booking you will receive:
3-6 weeks before event:
Final details will be communicated with vendors,
Final confirmation + distribution of final day of timeline will be sent week of the event,
Final Venue walk through (*addition travel fees will apply if venue is outside 30 mile travel radius),
Confirm floor plans for all set-ups,
Confirm tasks and responsibilities of each vendor/volunteer that is part of the event day-of.
Day-of event:
On-site with lead planner ( 1 assistant planner at discretion of BGED if needed), on-site to ensure set up for logistics, design + decorations are set up and photo ready 1-hour before guests arrive (*Added/Removal of Coordinators will be at the discretion of BG Events and Designs),
Management of vendors + set ups
The BG Team will manage the very detailed set up, working with vendors to ensure logistics of their comings and goings are efficiently working together and working with everyone to make sure photo-ready 1 hour before guests arrive.
Point person for vendors, volunteers and guests
We are there to facilitate vendors, volunteers & guest arrivals; vendors/volunteers: where and how they are to set up and to ensure rules/regulations of the venue are met appropriately with the setups. Guests: where, what and how items they should do upon arrival.
Manage, oversee and/or handle set up
Vendor Set Ups + Designs need to come to life, that’s why we are there. You can focus on making memories while we oversee other vendors setting up, decorations are placed and/or our team will handle setting managing items/tasks you have brought in.
Running logistics for event areas
The BG Team will be your “boots on the ground” task masters. We will help facilitate what areas need someone to oversee, run and/or manage throughout part or the duration of your event. Examples: running lead on getting speakers to the stage, running registration, handing out goody bags, switching over tables, etc…
“OH SHIT” Emergency Kit
Our toolbox is full with your emergency needs that you wouldn’t think you may need at your event. We’ve encountered a lot throughout our events, so don’t be surprised by what you can find in our toolbox.
If teardown is not added on (additional fee of 10% of package price), we leave after the last task you and the team have agreed upon has been completed.
Ready to Get Started?
Thoughtful planning is what turns beautiful ideas into unforgettable experiences. Start here, and let’s shape your event with clarity, precision and purpose.